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Wednesday, January 15, 2014

Important Mission Trip Note from Katie Sterns

Mission Trippers and Mission Trip Parents and Chaperones:

Tom and I have been working to develop a fundraising event to help offset the loss of funding from a previous grant source.  We need to raise an additional $2000.  Here is the concept (please keep in mind that this is a draft and not final!):

Mardi Gras Dinner and Jazz Fundraiser!
Help us help our Mississippi River friends in New Orleans!

Date: Thursday, February 27th, 5-7 pm

Location: church social hall

Stop by for a delicious Cajun meal and jazz! Menu will include: (ideas...tentative) gumbo, jambalaya, red beans and rice, crawfish, beignets, corn, fried okra, sweet tea

Music will be provided by local jazz bands including the Capitol Hill Big Band and (Adam's Dad's band name) Dixieland Band.

Learn about continued rebuilding and restoration projects still happening in New Orleans post Hurricane Katrina.

$15 per person
$10 under age 12
($x per ticket is tax deductible)

Budget:

Youth and church members will presell tickets to this event. Each youth needs to sell 15 tickets.
If 22 youth sell 15 tickets that is 330 tickets at an average of $13. This will gross $4,290 less costs (still needs to be priced out but will include: food costs, marketing costs, band stipend.)

Next steps:

Leadership Team: We need to convene a group of student leaders and adults to accomplish this effort as soon as possible. Here are the subcommittees/teams we will need:

· Food Planning and Execution (determining menu, pricing suppliers, cook or cater, defining tasks and assigning workers, prep, food line, clean up, etc.)
· Ticket sales (determine ticket sales strategy, train youth and track sales)
· Graphics, Communications and Marketing (ticket and posters design/printing, social media, community calendars, media releases, etc.)
· Dining Service and Hospitality (defining tasks and assigning workers, set up, service, transporting seniors from local senior facilities, etc.)

Please respond back to me asap if you are willing to jump on board with this FUN AND FABULOUS event! If you’ve never worked with me you find that I am intense, creative and love to laugh! If that doesn’t scare you then please consider helping! We really need to divide and conquer so PLEASE see what you can do. I will do the overall management in coordination with a youth leader. We need one adult and one youth leader for the other areas.

Please respond if you can meet Monday or Tuesday of next week during the day preferably to begin work.  (No SPPS Public School on Tuesday).

Thanks!

Katie Sterns
651-295-1730

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